Companies use Secure Data Rooms in order to securely share confidential documents during transactions. These files include private documentation, IP and copyrighted works that cannot be duplicated or distributed without the permission of the company. This kind of information is important to your company, particularly in today’s high-speed business environment. Speed shouldn’t be sacrificed to security. Utilizing the appropriate tools to share files securely can be a major factor when you negotiate deals with partners, investors or potential M&A targets.
While the majority of virtual data rooms employ https://vrdataroom.com/top-9-m-a-project-management-software-for-2024/ various security features to ensure that only authorized users have access specific documents but it’s important to keep in mind that not all VDRs are made to be the same. This is particularly relevant when it comes to to allow users to print or view documents off-line.
Based on our experience, the majority of secure data rooms which offer this feature rely heavily on password protection to ensure that only a single person is able to access the data. This isn’t a good enough level of protection because it does not address the possibility of the user sharing login credentials with others or allowing another person access to the data. In addition, many of the systems that allow document downloads for offline viewing, particularly PDFs – do not have security controls at all or provide weak security (such as watermarks). Digify’s solution for a digital data room doesn’t rely on passwords alone or weak authentication mechanisms in order to ensure that only approved users can access and print documents. Our system uses advanced security measures for data such as encryption, multi-factor authentication, threat detection, and real-time monitoring to prevent unauthorized entry.
