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Virtual document storage is the process of converting physical files to electronic documents that can be shared, accessed and stored. It can help reduce the space required to store physical documents as well as increase security by locking particular parts of a document to particular users.
Online storage systems are especially beneficial for businesses that deal with huge quantities of paper. Paper documents are difficult to track and secure without complex security systems or administratively demanding checkout processes. They are also more vulnerable to being stolen or destroyed in the event of a catastrophe, such as an fire. Electronic files are simpler to keep track of and less likely to be lost. They also withstand more damage.
Egnyte Governance Guide
A virtual document is an object in Documentum that contains components files. Component files may be in different file formats. The virtual document author specifies the logical order of the components. This order can differ from the logical organization of the files within the folder-based grouping system, such as a traditional file-folder structure. If the logic of the ordering of component files changes then the entire virtual document will need to be reordered.
Although all businesses can benefit from implementing an online storage system, companies that have a tradition of paper-based operations, such as accountants and law firms may notice significant improvements in productivity when they implement one. With the right controls in place an online secure document storage system can secure your data from hackers and help keep your workflows running smoothly.
